Quick Decision Guide
1.
Is the project progressing normally? → GREEN
2.
Is there a risk that may cause delays if not addressed? → YELLOW
3.
Is the project blocked or facing a critical business/client risk? → RED
Status Levels
Green Status (On Track)
Project is progressing according to plan
Characteristics:
- •No blockers
- •No delivery risks
- •No client concerns
- •Milestones on schedule
No escalation required
Yellow Status (At Risk)
Potential issue that may affect delivery if not addressed
Characteristics:
- •Client delays
- •Dependency delays
- •Resource constraints
- •Minor technical challenges
Escalation required for visibility
Red Status (Critical)
Immediate intervention required
Characteristics:
- •Delivery blocked
- •Major technical failure
- •Resource shortage affecting delivery
- •Significant client escalation
- •Missed milestone
Immediate reporting is mandatory
How to Give Project Updates
Red (Escalated)
Immediate leadership attention needed
Project: AI Voice Agent
Team: Crashops
Status: 🟥
Issue: Critical backend failure.
Impact: Delivery blocked.
Required Action: Additional backend resources needed.
Team: Crashops
Status: 🟥
Issue: Critical backend failure.
Impact: Delivery blocked.
Required Action: Additional backend resources needed.
Yellow (At Risk)
Potential delay or issue
Project: Sales Automation AI
Team: Neural Nexus
Status: 🟨
Issue: Client delayed API access.
Impact: May delay delivery by 2 days.
Required Action: Follow-up with client.
Team: Neural Nexus
Status: 🟨
Issue: Client delayed API access.
Impact: May delay delivery by 2 days.
Required Action: Follow-up with client.
Green (On Track)
No action needed
Project: AI Customer Support Bot
Team: AutomateX
Status: 🟩
Progress: 80%
Delivery Date: June 18
Next Milestone:3rd Milestone (or "Last Milestone", "Full Project")
Team: AutomateX
Status: 🟩
Progress: 80%
Delivery Date: June 18
Next Milestone:3rd Milestone (or "Last Milestone", "Full Project")
Team Weekly Summary
For team leaders to provide weekly escalation group updates
WEEKLY SUMMARY For each team
Team: Alpha Prime
Completed:
- Project A
- Project B
Delayed:
- Project C
Client Risks:
- Project D
Support Required:
- Additional AI Engineer
Team: Alpha Prime
Completed:
- Project A
- Project B
Delayed:
- Project C
Client Risks:
- Project D
Support Required:
- Additional AI Engineer
Remember
GREEN= No Risk
YELLOW= Potential Risk
RED= Active Problem Requiring Immediate Action